Six-way invoice matching to book invoices with confidence and always be compliant

Tap into new data sources like e-invoicing, GST portal & your own vendor master to match invoices with not just the PO/ GRN but the governments compliance stack too
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Safe and secure. Compliant with RBI guidelines & IndAS
Trusted by more than 3000 companies
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The Problem Today

2-way and 3-way matching completely misses out on compliance

Modern APIs and government databases allow for many more checks to done on vendor invoices. Legacy 2-way and 3-way matching does not cover this at all

Compliance is ignored

Invoices are rarely checked for compliance issues - struck off PANs, incorrect GST, MSME,
e-invoice checks and more.

No central database

Invoices and vendor data is distributed, and often inaccessible when required for audits and future reference.

Unreliable OCR systems

Legacy OCR scanning only offers about 65% accuracy, reducing trust in the system and leaving invoices to be checked manually.
The Problem Today

AP teams spend 100s of hours booking invoices

This is not only a waste of time and productivity, but many a times the invoice booking process has compliance loopholes, uses outdated technology and there is no central storage system for audit readiness and future reference.

Compliance is ignored

Invoices are rarely checked for compliance issues - struck off PANs, incorrect GST, MSME,
e-invoice checks and more.

No central database

Invoices and vendor data is distributed, and often inaccessible when required for audits and future reference.

Unreliable OCR systems

Legacy OCR scanning only offers about 65% accuracy, reducing trust in the system and leaving invoices to be checked manually.

Outdated Technology

2-way and 3-way matches rely on outdated matching systems that leave room for compliance lapses

Limited fields checked

These systems only match limited fields - invoice/ PO/ GRN number. But ignore other information in the invoice

Don’t check for compliance

2-way and 3-way matching does not check for compliance at all. No PAN, GST, e-invoicing checks at all

Introducing 6-way invoice matching built for corporate finance teams

6-Way Matching

Match with PO/ GRN, but go beyond to match with government databases too

Match invoices with your own vendor master, PO and GRN data. Also check against GST, e-invoicing databases to ensure 100% compliance
Hold or Park Invoices

Alert vendors to fix faulty invoices, while keeping them on hold

Communicate to vendors that their invoice needs corrections. Book invoices once they’re re-submitted and validated
10-Point Invoice Matching

Easily and comprehensively match invoices, against 10+ pointers in no time

Match PO/ GRN across 10+ points including vendor name, address and bank details, line item rate and quantity as well as GST details
ERP & WMS Sync

Powerful ERP & WMS Sync for all your vendor invoices. Works with all ERPs

Sync data from the 6-way match with SAP ECC, SAP B1, S4 Hana, Oracle, MS Dynamic and many more ERPs
Unlock the potential of your finance team & boost productivity 10x. Let us show you how.
Book a free demo
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Understanding 6-Way Invoice Matching & Its Impact on Your Business

Six-way invoice matching involves comparing six critical documents: Purchase Order (PO), Goods Receipt Note (GRN), Invoice, Vendor Master, Government GST Portal, and Government e-Invoice Portal. This comprehensive approach ensures enhanced accuracy in the accounts payable process by cross-verifying multiple documents, minimizing the risk of errors and discrepancies. Thorough validation reduces potential invoice fraud and ensures adherence to procurement contracts. It also provides a clear audit trail, fosters better vendor relationships through accurate and timely payments, and automates manual tasks, allowing accounts payable (AP) staff to focus on higher-value tasks.

When to Implement a Six-Way Invoice Matching Solution

1. High Volume of Invoices: Manual processing of 500+ monthly invoices is slow and error-prone. Automation boosts efficiency.

2. Frequent Errors: Manual entry mistakes indicate the need for automation to enhance accuracy.

3. Inefficient Processes: Automation optimizes slow, labor-intensive manual matching.

4. Compliance: A six-way matching system ensures contract and accounting compliance.

5. Fraud Mitigation: Six-way matching reduces the risk of fraudulent invoices.

6. Discounts: Automation enables timely payments to capture early-payment discounts.

7. Audit Readiness: Automated systems provide clear documentation, simplifying audits.
Benefits of Six-Way Invoice Matching
Enhanced Accuracy

By cross-verifying multiple sources such as PO, GRN, and government databases, six-way matching minimizes errors compared to 2-way matching and 3-way matching in accounts payable. This ensures a smoother accounts payable process and procedures.

Timely Vendor Alerts

Six-way matching systems can automatically alert vendors to fix faulty invoices while keeping them on hold. This streamlines the payable reconciliation process and ensures timely resolution of discrepancies.

Efficiency and Automation

Automating the six-way invoice matching process streamlines the accounts payable process flow, reducing manual workload and allowing for quicker invoice processing. This improves the accounts payable cycle and boosts overall productivity in payables automation.

Difference between 3-way matching and 6-way matching

1. Sources Compared: 3-Way Matching compares the PO, GRN, and Invoice to ensure items align. 6-Way Matching adds the Vendor Master, GST Portal, and e-Invoice Portal for more comprehensive verification and improved accuracy.
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2. Accuracy & Fraud Prevention: 3-Way Matching provides basic validation using internal documents, reducing errors moderately. 6-Way Matching improves accuracy and fraud prevention by cross-referencing external data sources.
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3. Efficiency & Automation: 3-Way Matching can be automated but often requires manual checks, which can slow processes. In contrast, 6-Way Matching is fully automated, reducing manual work and accelerating the accounts payable cycle.

Why is 6-way matching better than 3-way matching?

6-Way Matching provides a significant advantage over 3-Way Matching by adding layers of verification through Vendor Master records and government databases (GST Portal, e-Invoice Portal). While 3-Way Matching checks Purchase Orders (PO), Goods Receipt Notes (GRN), and Invoices, 6-Way Matching enhances accuracy by reducing errors and discrepancies more effectively. This method improves compliance with regulatory requirements and minimizes the risk of invoice fraud. It also streamlines the accounts payable process, supports better automation, and accelerates the cycle. Overall, 6-Way Matching simplifies reconciliation and offers a comprehensive solution for optimizing the accounts payable process.

Integrate 6-Way Matching with Your ERP and WMS

1. Comprehensive Verification and Error Reduction: Compare PO, GRN, Invoice, Vendor Master, and government portals to ensure thorough validation, surpassing 2-way, 3-way, and 4-way matching in accounts payable.

2. Fraud Prevention and Compliance Assurance: Rigorous checks prevent fraud and ensure adherence to procurement contracts and regulations, enhancing the accounts payable cycle.

3. Efficiency Boost and Focus on Higher-Value Tasks: Automate matching to cut manual work, improving the accounts payable process flow and enabling your team to focus on more strategic activities.

4. Better Vendor Relationships and Performance: Accurate, timely payments build trust with vendors, improving overall operations by integrating six-way matching into your AP and ERP systems.
Frequently Asked Questions
What is 2-way matching?
What is 3-way matching?
How Does Six-Way Invoice Matching Enhance Accuracy?
Why Is Six-Way Invoice Matching Important for Compliance?
When Should a Business Implement a Six-Way Invoice Matching System?
How Does Six-Way Invoice Matching Help Prevent Fraud?
What Factors Should Be Considered When Choosing a 6-Way Invoice Matching System?
What Are the Differences Between 2-Way, 3-Way, and 6-Way Invoice Matching?

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